 |
1. PROFESSIONAL OBLIGATIONS,
RULES, PRINCIPLES
1.1 ESOMAR Code
All Ipsos Companies, and all Ipsos employees, are required to conduct
business under the terms of the ICC/ESOMAR International Code of
Marketing and Research Practice. It is the duty of Directors within
each country to familiarise themselves with the Code and ensure
that their company operates within the spirit and the letter of
the Code.
While ESOMAR is a society of individuals, the management of Ipsos
has entered into an agreement to be corporately bound by the Code,
which provides safeguards for the public, research institutes and
clients. We are permitted to include the following in our promotional
literature: 'Adherents to the ICC/ESOMAR Code of Marketing and Social
Research Practice.' Further information is contained in the annual
ESOMAR Directory.
|
|
If in an individual country there are additional national requirements
laid down by legislation or by the local professional association,
these requirements take precedence when carrying out research in
that country. Note that the Code states 'This precedence applies
to all research in that country even when it is carried out by researchers
or clients based elsewhere.' If there is any doubt about the legality
of procedures used, or requested by clients, these should be notified
in writing to the Ipsos Management Board, together with any supporting
documentation; the Ipsos Management Board will then decide on policy
and on the subsequent communication with ESOMAR.
Ipsos Companies also subscribe to various professional bodies to
improve the quality of our product and the standing and understanding
of market research among the general public. For example, we support
the trade organizations SYNTEC in France, BMRA in the UK, BVM and
ADM in Germany, AISM in Italy, AEDEMO in Spain, CEISD in Argentina,
CASRO in the U.S. and PMRS and CAMRO in Canada.
While ESOMAR is a society of individuals, the management of Ipsos
has entered into an agreement to be corporately bound by the Code,
which provides safeguards for the public, research institutes and
clients. We are permitted to include the following in our promotional
literature: 'Adherents to the ICC/ESOMAR Code of Marketing and Social
Research Practice.' Further information is contained in the annual
ESOMAR Directory.
If in an individual country there are additional national requirements
laid down by legislation or by the local professional association,
these requirements take precedence when carrying out research in
that country. Note that the Code states 'This precedence applies
to all research in that country even when it is carried out by researchers
or clients based elsewhere.' If there is any doubt about the legality
of procedures used, or requested by clients, these should be notified
in writing to the Ipsos Management Board, together with any supporting
documentation; the Ipsos Management Board will then decide on policy
and on the subsequent communication with ESOMAR.
Ipsos Companies also subscribe to various professional bodies to
improve the quality of our product and the standing and understanding
of market research among the general public. For example, we support
the trade organizations SYNTEC in France, BMRA in the UK, BVM and
ADM in Germany, AISM in Italy, AEDEMO in Spain, CEISD in Argentina,
CASRO in the U.S. and PMRS and CAMRO in Canada.
|
|
1.2 Confidentiality
Every employee of Ipsos is required to read the ICC/ ESOMAR Code
of Practice and sign a confidentiality agreement, which incorporates
the basic protections offered to clients and respondents under the
Code.
Additionally many clients, including major international corporations
such as P&G and Coca Cola, require their research contractors
to sign specific confidentiality agreements which go beyond the
basic protections, and which, once signed, are enforceable by law.
Where such agreements have been signed, these must be lodged with
the Legal Affairs Officer. It is the responsibility of the signatory
to ensure that all employees working for these clients are aware
of the constraints imposed. Basically these constraints are that
no information about any client, any non-proprietary Ipsos survey,
or any technique or methodology introduced to us by a client, may
be passed outside our organisation without specific written permission
from that client.
|
 |
|
The international scope of our business and the complexities of
different legal systems means that we may be vulnerable under laws
prevailing in countries other than our own, and extreme caution
must be exercised at all times.
Employees also have a duty of confidentiality towards the Ipsos
group: this duty is also embodied in the confidentiality agreement
we all sign. Specifically no unpublished information about sources
of business, clients, technology, financial performance and investment
policies may be revealed to any third party without specific permission
of the local Chairman or the Ipsos group Chief Executive Officers,
as appropriate. Breaches of confidentiality constitute necessary
and sufficient reason for dismissal.
1.3 Data Protection
Data Protection regulation currently is not harmonised across the
countries where Ipsos is active. In the interests of market research
in general, and our specific mandate to conduct international research,
Ipsos endorses the intention to provide protection to the individual
to:
. Collect data only for specified, explicit and legitimate purposes
. Implement the principle of fairness, so that the collection of
data is as transparent as possible, giving individuals the option
of whether they provide the information or not
. Uphold the rights of individual respondents to access data they
have provided, to know the origin of that data, to have inaccurate
data rectified, and the right to withhold permission to have their
data processed
. Not to process sensitive data (ethnic or racial origin, political
or religious beliefs, trade union affiliation, health and sex) unless
an over-riding important public interest can be demonstrated, and
safeguards provided, only with the explicit consent of the individual
concerned. In each national market our companies are subject to
national laws, but because of data transfer between States we must
all abide by the above set of principles.
|
 |
2. WORKING AT IPSOS
Market research is a service industry, and, as employers in any
service business, our most valuable assets are the people who work
for us. We want all our staff and our representatives to be highly
trained, well motivated and flexible people. We want our people
to take pride in their work. We want our people to work in a successful
organisation and to share
in the results of our success.
Ipsos believes that the best way to motivate and to achieve flexibility
is to empower people. This means that we aim to set the minimum
of rules which will provide the framework within which people can
operate efficiently, will motivate people to reach their own maximum
potential and carry out the actions the Group requires.
We aim to provide a healthy and ethical work environment for all
our employees. Accordingly we adhere to the following principles
and practices, subject to local statutes.
|
|
2.1 Equal Opportunities Policy
Ipsos is committed to the policy of equal treatment of all employees
and applicants, and requires all employees, of whatever level or
authority, to abide by this general principle together with the
requirements of the Codes of Practice issued by the relevant public
bodies within each of the countries in which we are established.
We will not tolerate discrimination by treating any individual less
favourable than others on grounds of sex, colour, race, religion,
sexual orientation, ethnic or national origin, handicaps, or membership
or non-membership of a trade union or other association.
2.2 Environmental policy
Ipsos is committed to progressive improvements in our environmental
performance. While we are becoming steadily less reliant on paper
- based surveys, we encourage all our subsidiaries to re-cycle computer
paper, questionnaires and other materials, where local facilities
are available. Survey respondents return all materials to our local
offices so that they can be disposed of with minimal environmental
impact.
We encourage our subsidiaries to participate in environmental audits
so as to identify the environmental impact of our operations and
seek areas in which our performance can be improved. We share information
regarding best practices between our companies.
We welcome suggestions from our employees on ways of protecting
the environment and its resources.
Specifically we look for co-operation in the introduction of energy
saving and anti-pollution measures. We prefer to use suppliers who
subscribe to environmental protection.
2.3 Health and Safety Policy
It is our duty, so far as is reasonably practicable, to ensure the
health, safety and welfare of all our employees, and our representatives,
at their place of work and when they are working on our behalf outside
the office. In each Ipsos establishment we supply first aid kits,
instructions on what to do in emergencies, maintain equipment and
designate fire officers.
It is the duty of all employees to take reasonable care for the
health and safety of themselves and of other persons who may be
affected by their acts or omissions at work.
We are committed to providing and maintaining working environments
that are safe and without risks to health, including arrangements
for the welfare of employees while at work. We abide by employee
health and safety regulations such as OSHA in the US, EU Directives
such as on 'the minimum health and safety requirements for work
with display screen equipment,' covering minimum visual and postural
standards, in Europe and other applicable local, national or international
equivalents. Please refer to your employer for further details on
the prevailing regulations.
|
|
2.4 Working in a listed company
Every Ipsos employee has to be aware of the particular restrictions
implied by Ipsos being a listed company. In addition to applicable
legislation, the following are some basic principles regarding the
circulation of information and the general behaviour in a listed
company.
Who is authorised to talk and comment on the Ipsos group information?
All the information included in the Annual Reports is public and
registered by the Commission des Opérations de Bourse (the
French Securities and Exchange Commission). However only the following
persons are authorised to talk to the financial community, to the
media and generally speaking to anyone outside the company in relation
to Group strategic and financial affairs: the Co-Presidents, the
Group Communication Director and the Group CFO.
|
 |
|
What kind of information is strictly confidential?
Any financial information, which is not included in the Annual Reports
or in our quarterly financial press release, is strictly confidential.
The same goes for all major events (acquisition of new companies,
major contracts with clients
) that have not been released
through an official press release by the Ipsos Group Communication
department.
What about trading in Ipsos shares?
Insider trading could be charged with penalties under applicable
legislation (including by the Commission des Opérations de
Bourse and French courts): to remain on the safe side we recommend
that you do not trade in Ipsos shares three weeks before and one
week after the announcement of the quarterly financial information
or the release of information on major events. These dates are posted
on the Ipsos.com website under "Shareholder Calendar."
2.5 Related Party Transactions
While transactions on behalf of Ipsos or one of its subsidiaries
with relatives or friends are not necessarily blameworthy, every
Ipsos executive or employee shall refrain from deciding on any such
transaction and refer the decision, in writing, to its immediate
superior who shall ensure that the transaction, in its principle
and in its terms, is fair, at arm's length, not questionable and
in the best interest of Ipsos. In all cases the country manager
shall be informed in writing. The Group Legal Affairs Officer shall
also be informed in writing for any significant transaction.
These rules cover inter alia the hiring of a relative or friend,
and the subcontracting of work to, the purchasing of any service
or product from, or the entering into any agreement with a relative,
a friend, or a company in which the executive, one of its relative
or friend is employed and/or holds any interest. Relatives include
children, parents, spouses, brothers and sisters and other family
or family inlaw members.
More generally, in any situation where the decision maker could
face, or be perceived as facing, a conflict between personal interests
and the interests of Ipsos delegated to him/her (including the interests
of Ipsos' clients he/she serves) this procedure should be followed.
2.6 Employment Policy
2.6.1 Contract of Employment
All Ipsos employees have a written Contract of Employment or employment
letter, which, inter alia specifies the Ipsos Company, which is
their employer.
Ipsos employees are of course protected by the legislation prevailing
in the country in which they are employed; in addition Ipsos people
have the right to personally appeal to the most senior Ipsos Director
in their country if they have not received satisfaction through
the normal management channels, and feel their working conditions
are unacceptable or their terms of employment have been breached.
2.6.2 Training
Every employee is given internal training in the skills required
for the particular job, which they are to perform. The time devoted
to training, and the period over which this takes place, varies
depending on the practices prevailing in different countries, the
skill levels required for given jobs and an individual's previous
experience. In some cases, such as the training of interviewers,
mandatory procedures are laid down by national professional organisations.
A gradual harmonisation of training procedures and standards is
being implemented across Ipsos, with the principal objective of
providing similar high standards of client service wherever Ipsos
companies or products are marketed.
Policies of internal promotion and opportunities for skill transfers
are actively pursued within all Ipsos companies.
2.6.3 Inter-company Work Opportunities
In the interest of employees and Ipsos, Ipsos offers opportunities
for employees in one country to gain work experience in Ipsos companies
elsewhere. Transfers can be of various durations. They are subject
to approval by management of the country of residence and the host
country, and dependent on basic language skills of the host country.
2.7 Grievance and Disciplinary Procedure
Each Ipsos entity abides by applicable regulations in their jurisdiction
and follows fair procedures in dealing with disciplinary, dismissal
and grievance issues.
|